Can government agencies share data?

Conditions of Disclosure to Third Parties. The general rule under the Privacy Act is that an agency cannot disclose a record contained in a system of records unless the individual to whom the record pertains gives prior written consent to the disclosure .

What data can the government collect?

Immigration Information – travel records, detailed files submitted by immigrants; Law Enforcement Investigations – phone records, friendships and family relationships, forensic information, unsubstantiated accusations; Intelligence Information – information gained by covert operations.

Is IT legal for companies to share your data?

As long as organisations understand how to share data lawfully, fairly and transparently and take all the necessary steps to keep it safe, they can share data with each another .

What information can be shared under the Data Protection Act?

Relevant personal information can also be shared lawfully if it is to keep a child or individual at risk safe from neglect or physical, emotional or mental harm, or if it is protecting their physical, mental, or emotional well-being.

Can government see text messages?

According to the Statute, governmental records entail any written communication or other information, whether in paper, electronic, or other physical form. Therefore, text and SMS messages are subject to the Statute's disclosure requirements unless they are exempted by the Statute or some other law .

Is data collection an invasion of privacy?

A: Accessing personal data without consent can be considered an invasion of privacy , as individuals have the right to control how their personal information is used and shared.

Who has access to my personal data?

With subpoenas or court orders and warrants, law enforcement organizations can typically access and monitor people's phone and traffic records, health records (including genetic records), online and app browsing, search queries, texts and emails.

Is government data public?

Under the OPEN Government Data Act, which is Title II of the Foundations for Evidence-Based Policymaking Act, government data is required to be made available in open, machine-readable formats , while continuing to ensure privacy and security.

Does GDPR apply to US government agencies?

Does the GDPR Apply to U.S. Government Agencies? As is the case for businesses, if a government agency processes the data of EU citizens regularly, then the GDPR applies .

Is government data copyrighted?

Generally, materials produced by federal agencies are in the public domain and may be reproduced without permission .

Does GDPR apply to government agencies?

Starting May 25th 2018, all organisations, including those in the public sector, need to comply with the GDPR . Because of the broad scope and big consequences of this new regulation, plenty of articles and opinions have been published describing the possible consequences.

Protect Confidential Content Shared Between Agencies (2024)

Federal and central government agencies exchange confidential information all day, every day. Standards and regulations like EO 14028 mandate the use of zero-trust security principles to govern and protect this sensitive content.

The Kiteworks Private Content Network secures all file and email data exchanges. FedRAMP Authorized for Moderate Level Impact, Kiteworks provides government agencies with zero-trust content policies to consolidate, control, track, and report on all file activity to mitigate sensitive content exposure.

Home Solution Government Federal and Central Government File and Email Communications

Cybersecurity for Confidential File and Email Data Communications

In today’s digital age, federal and central government agencies rely on digital capabilities to send, share, transfer, and store confidential data. These communication channels are vulnerable to external cyberattacks and insider threats—accidental and malicious. Protecting private file and email communications is critical to ensure this information doesn’t fall into the wrong hands. The Kiteworks Private Content Network unifies communication channels using a content-defined zero-trust approach that enables risk and compliance professionals to apply policies that control and track who accesses sensitive content, to whom and where—using geofencing—it can be sent and shared, and who can edit it using digital rights management capabilities, such as SafeVIEW and SafeEDIT, that are aligned with the National Institute of Standards and Technology Cybersecurity Framework (NIST CSF).

Collaborate and Share Sensitive Data With Confidence

Kiteworks enables government agencies to collaborate and share sensitive data with confidence using advanced security features such as a hardened virtual appliance that employs security layers with double encryption that dramatically reduces the risk of vulnerability exploits and impact severity. Kiteworks comprehensive governance capabilities enable federal and central government agencies to meet regulatory compliance requirements with user access controls, audit trails, and reporting tools that allow administrators to monitor and track user activity in real time.

Compliance With Zero-trust Federal and Central Government Mandates

Solutions that shift security from the network perimeter to continuous monitoring of infrastructure, applications, and data are key enablers of federal zero-trust security mandates such as Executive Order 14028. The sharing and sending of data within and between agencies and with third parties creates both opportunity and risk. Regardless of the communication channel used, Kiteworks unifies tracking and controls while its comprehensive security architecture and capabilities align with core zero-trust principles to ensure secure data communications and sharing within and between agencies and third parties.

Share Diplomatic Correspondence Securely

Diplomatic correspondence often contains sensitive and classified information that must be securely transmitted between federal and central government agencies, foreign governments, and other stakeholders. Kiteworks provides a means to exchange diplomatic correspondence through email, file share, and automated file transfer while maintaining the confidentiality and integrity of the information. Encryption, access controls, and audit logging capabilities in Kiteworks ensure that diplomatic communications are protected from unauthorized access and comply with relevant security regulations.

Distributing Budgetary and Financial Data

Federal and central government agencies must distribute budgetary and financial data to various stakeholders, including the legislature, budgetary offices, Congress, the Office of Management and Budget, and other agencies. Kiteworks secure file sharing and collaboration, automated file transfer, and email capabilities enables the efficient and secure distribution of sensitive financial information while ensuring compliance with relevant regulations. With Kiteworks, government risk and compliance professionals can control access to sensitive content while providing secure collaboration within their respective agency and with other agencies and third parties.

Collaborating on Policy Development Securely

Federal and central government agencies often need to collaborate on policy development, including drafting, reviewing, and revising policy documents, with internal and external stakeholders securely. Kiteworks file and email communication capabilities enable the safe and efficient collaboration on sensitive policy data, ensuring data confidentiality and compliance with relevant regulations such as FISMA, NIST, or other federal standards. Features like encryption, access controls, and version control enable efficient and secure collaboration, even for large datasets or complex policy materials.

Sharing and Sending Sensitive Cybersecurity Threat Intelligence

Federal and central government agencies need to share cybersecurity threat intelligence and incident information with other agencies and partners to address potential cyber threats. Kiteworks provides a secure platform for exchanging this sensitive information through email, file share, SFTP, automated file transfer, and web forms, ensuring that it remains confidential and protected from unauthorized access. Encryption, access controls, and audit logging capabilities help maintain the integrity of the shared data and comply with relevant security regulations.

Securely Exchange Grant Applications

Federal and central government agencies often need to securely exchange—share and transfer—grant applications, including sensitive research proposals or financial documentation, with grant applicants, reviewers, or other stakeholders. This also includes the need to transfer data and personally identifiable information (PII) between agencies and external third parties securely. Kiteworks enables the safe and efficient exchange of sensitive grant application data, ensuring data confidentiality and compliance with relevant regulations. Features like encryption, access controls, and transfer acceleration enable efficient and secure data sharing, even for large datasets or complex grant application materials.

Securely Share and Transfer Classified Information

Federal and central government agencies often need to share classified information, such as intelligence reports, national security assessments, or sensitive policy documents, with authorized personnel or external partners securely. Kiteworks provides managed file transfer, secure file sharing, and secure email for the exchange of classified information while maintaining the confidentiality and integrity of the information. The Kiteworks hardened virtual appliance includes security layering, double encryption using both Transport Layer Security (TLS) and AES-256 standards, access controls, and audit logging capabilities that ensure classified information is protected from unauthorized access and complies with relevant security regulations.

Managing Secure Interagency Communications

Federal and central government agencies often need to communicate securely with other agencies, external partners, or stakeholders. The Kiteworks Private Content Network provides a platform for secure interagency communications, ensuring that sensitive information is protected from unauthorized access and complies with relevant security regulations. Kiteworks advanced cybersecurity capabilities, which includes the Kiteworks hardened virtual appliance and detailed audit log tracking and reporting, help government agencies maintain the integrity of private information and facilitate efficient and secure communication between agencies.

Frequently Asked Questions

When sensitive information is shared and sent through emails and files, there is a higher risk of cyberattacks and data breaches. These risks increase when the information is shared using public networks and insecure data storage systems. In the case of the federal government, the information shared may be confidential national security information, which if accessed by unauthorized personnel, can have severe consequences. Kiteworks provides enterprise-grade file sharing, secure email, managed file transfer, and web forms that adhere to strict security protocols and comply with federal regulations such as FedRAMP Authorized to Moderate Level Impact, FIPS 140-2, IRAP assessed to PROTECTED level, and Cyber Essentials Plus, among others. The platform is designed to prevent unauthorized access and usage of data, with intricately layered security measures in place, which include end-to-end encryption, multi-factor authentication, data loss prevention, and granular access controls.

Sharing, transferring, and sending sensitive information across different federal and central government agencies increases the likelihood of intercepts by hackers and unauthorized personnel. This can happen even when the files are secured by firewalls and other security protocols. This creates a complicated web of access controls and security measures that can become difficult to manage. Kiteworks offers a centralized platform that empowers users to share files and data across different government agencies with ease. The platform is designed to provide seamless integration with other systems, which makes sharing files and emails much more secure. All data transfers are logged and tracked to ensure the highest level of security.

Data leakage for federal and central governments happens when sensitive data is accessed, transferred, sent, and shared without proper authorization. This can happen through unauthorized access to email accounts or through unsecured file transfer protocols. This creates a breach of confidentiality and can lead to reputational damage as well as regulatory penalties. Kiteworks offers a secure and encrypted communication channel, which prevents any unauthorized access, transfer, and sharing of confidential information. The platform also provides features like content classification and data loss prevention, which allows organizations to control access to sensitive data, identify potential data leaks, and prevent them from happening.

Mobile devices pose significant risks when federal and central government agencies share and send sensitive data. These devices often lack proper security protocols and can be easily accessed by unauthorized personnel. Further, the data being shared can be stored on the mobile device, which creates a vulnerability point if the device is lost or stolen. Kiteworks offers a mobile app that is designed to provide secure and encrypted file sharing on mobile devices. The app ensures that sensitive data is securely stored and accessed only by authorized personnel. The platform also provides remote wipe capabilities, which means that if a mobile device is lost or stolen, the data stored on it can be remotely deleted to ensure that it doesn’t fall into the wrong hands.

Outdated file sharing systems can be a significant risk for federal and central government agencies. These systems often lack modern security protocols and may not be compliant with federal regulations. This creates vulnerabilities that can be exploited by hackers and other malicious actors. Kiteworks provides a modern and secure file sharing and data management solution that adheres to strict security protocols and complies with federal regulations. The platform is designed to replace outdated file sharing systems and provides granular control over data access and sharing. It also comes with advanced security features like end-to-end encryption, multi-factor authentication, and advanced threat protection, which ensures that sensitive data is always safe and secure.

FEATURED RESOURCES

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Federal and National Governments: 2023 Sensitive Content Communications Privacy and Compliance

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FedRAMP Private Cloud: The Gold Standard for Sensitive Content Communications

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